Most individuals who are destined to be expats, need an Apostille of official documents, if they are planning to use their documents in their country of destination. One can ask themselves what an apostille is? This articles gives a brief explanation of what an Apostille is and the steps that are taken during the process of an Apostille of official documents. An Apostille is a certificate that gets attached to an individual’s document (s) to confirm the legitimacy of the document. With South African individuals, document of South African origin must be authenticated or legalized. It is during process the Apostille of official documents, where various seals are placed on documents, in order for the documents to be recognized as legal documents in other countries.
What is an Apostille?
An Apostille is a certificate that gets attached to the official documents of a person that want to use their document in a foreign country that is a signatory to the Apostille Convention. Therefore individuals who want to live abroad will be required to submit documents to foreign countries who are signatories of the Hague Convention of 1961. As South Africa is part of the convention, an Apostille of official documents will be required from South Africans. In case of an individuals that wants to engage in international business with companies outside South Africa. The foreign company can request that the person provides their company documents before they sign any documents of business commencement with them. Therefore you will be legally required to attach a certified Apostille to your translated documents.
The Hague, which is the administrative centre of the Netherlands ,is where the International Court of Justice is based .The Hague Convention aims to simplify the formalities required for legalizing public documents in that, if both countries are party to the Hauge Convention ,all that is required is for legalization is the assurance of an Apostille Certificate by an important authority designated by State. There are some countries who do not fall under the Convention and you need an Authentication certificate.
Prerequisite of Apostille of official documents
There are not too many steps to take during the Apostille of official documents but each document must have the correct information and forms filled out, exactly as directed. Any missing information may delay or even cancel your request for an Apostille of official documents and you will have to start the process over. In South Africa, the High Court as well as the Department of International Relations and Co-operation (DIRCO) can issue the Apostille Certificate or Certificate of Authentication subject to the following rules:
The document must be valid. The legalization sector must be informed in which country the document will be used, to all allow the legal section to determine if an Apostille or Authentic Certificate is required. Depending on the nature of the document, the document must be first stamped or signed by the appropriate department or institution or by a magistrate, registrar or assistant registrar of the High Court.
Documents which can be submitted for Apostille
Documents which are used for registration of Companies such as the Certificate of Incorporation, registration of patent designs and trademarks and copyright will require an Apostille. Documents pertaining to starting a new company abroad, buying and selling of goods and services, outside of South Africa, opening international bank accounts. The Certificate of Corporation is a legal document issued by a state government in confirmation of formation of a company. This document requires the Certificate of Incorporation Apostille to assure international business partners that the South African company they are doing business with, exists and is reliable. The documents for companies must first be stamped and signed by the relevant Registrar at the Department of Trade and Industry (DTI) or the Companies and Intellectual Property Commission Office (CIPC) who are authorised to sign documents for international purposes. Export related documents must be stamped and signed at the Chamber of Commerce and Industry by relevant authorities which shows that the Chamber has examined the document and the information is true and correct. The document can be submitted to the Apostille section.
There are documents such as travel documents, passports, Identity documents, affidavits, work contracts, translations and Power of Attorney. These documents have to be verified by a public notary usually an Attorney registered with the High Court, or translated by a Sworn Translator. Once the documents have been verified, they are taken to the Registrar of the High Court of South Africa. It should be in the same jurisdiction as the Public Notary or Sworn Translator. The Public Notary then makes a makes a certified copy of the original, proving that it is a true copy of the original document. The Certified document or translated document must then be taken to the Registrar of the High Court of South Africa. The Registrar verifies the signature or seal of the Public Notary or Sworn Translator. The High Court issues and affixes an Apostille Certificate to the document.
Spanish Translation Services
Spanish Translation assists individuals or companies in processing Apostille Certificates for all your public documents, company and commercial documents which originate within South Africa to be used by countries who are signatory to the Hague Convention. We assist in processing official documents at the Pretoria High Court or DIRCO Head Office .You can send or bring your documents to our offices or courier to us and we will send you the Apostilled documents back to you within South African or anywhere in the world within the shortest time possible.
Leave us an email or call us and we will get back to you without any waste of time.
Tel: 012 348 3134| Mobile: 081 347 6060